You're working for free.
You just can't see it yet.

Rory watches every job the way you never have time to. It catches the variations buried in email, chases what's gone quiet, and keeps each job moving to a clean closeout. So nothing slips, and you get paid for the lot. Nothing sends without your okay.

Book a 15-min demo → See it in action ↓
Rory
Today
Inbox 12
Rory
Projects
DM Dave Mercer
Mercer Built
Inbox
3 need you · 7 cleared today
Needs me Everything
Money at risk · 3 Replies to send · 4 Waiting on others · 5 Keep in view · 2 Snoozed · 3
Money at risk
$22,200
2 uncaptured
variations
Variation High
$14,200
Marble benchtop quote approved over email, never logged
Kitchen Retrofit · reply drafted · 25m ago Send reply
Overdue High
$3,800
Sparks Electrical quiet for 11 days, usual is 9
Office Fit-out · chased twice · 4h ago Send reply
Variation Medium
$4,200
New mesh callout on S-04 rev C, not in AroFlo
Kitchen Retrofit · from engineer email · 6h ago
Inbox
Variation High
Marble benchtop quote approved over email, never logged
Kitchen Retrofit · Stone & Surface Co · Quote #Q-4821 · 25m ago
R You said yes to this in a thread on Tuesday and it never reached AroFlo. That is $14,200 sitting outside the job.
Rory suggests
1 Email Stone & Surface confirming the approval From your mailbox · draft ready for review
2 Log the variation against Kitchen Retrofit AroFlo · Job #KR-2024 · $14,200
3 Update the budget tracker Google Sheets · Kitchen Retrofit · row 14
Approve, Rory runs the plan Nothing is sent until you approve.
Bubble up Resolve Dismiss
Running now
Marble benchtop · 3 actions
Across your mailbox, AroFlo and Google Sheets
Email sent to Stone & Surface Confirmation of the $14,200 approval, from your mailbox RE: Quote #Q-4821 · Marble Benchtops · Approved We're happy to approve quote #Q-4821 for $14,200 for the Calacatta marble benchtops. Please confirm the four week lead time.
Variation logged against Kitchen Retrofit AroFlo · Job #KR-2024 · $14,200 · evidence thread attached
Updating the budget tracker Google Sheets · Kitchen Retrofit · row 14
All clear, nothing needs you 8 cleared today. Rory is watching email, calendar and AroFlo.
Variation logged, Kitchen Retrofit $14,200
Mesh callout caught on S-04 $4,200
Sparks Electrical chased $3,800
Morning.
What's happening on site?
Tap and talk
Log a variation on Ellis StWhat's waiting on me today?What's outstanding to close the job?
Type instead
Ask anything
What's the concrete grade for the slab?
32 MPa at 28 days, 100mm slump, 20mm aggregate. The spec and the structural drawings agree.
Spec 03.30 · p.14 Drawing S-04 Head Contract · cl. 9.2
1 Inbox 2 Review 3 Execute 4 Done 5 Rory 6 Ask
Watch

Works on the stack you already run. No migration.

AroFlo BuildXact Microsoft 365 Google Workspace Xero
The problem

You've got a system for everything.
The margin still slips through.

Your tools hold the record. But someone still has to watch the inbox, log every change, chase the quote, and prove the extra at invoice time. That someone is you, drowning in side spreadsheets, sticky notes, and a hundred things only in your head. Things fall through every week. You don't even see the money leaking out until it's long gone.

Meet Rory

A set of eyes on every job,
watching what you can't.

Those four jobs your margin keeps slipping through, watching the inbox, logging every change, chasing the quote, proving the extra, Rory takes each one. It reads everything coming at you, works out what actually needs you, and acts behind your one-tap okay. Here's how each leak closes.

Today

One screen, everything that used to get buried

Each morning, the few things that actually need you, pulled from the noise: the variation Rory caught, the chase that's gone overdue, the quote waiting on your okay. Yours, not the whole company's.

The Monday Brief
Two approvals are holding up $18,400, and the sparky has gone quiet.
Everything else can wait
Start with the steel · $4,200 Open inbox · 12 Built from 14 signals · 6:04 am
Top to-dos 3 of 8 · rest in inbox
Approve marble benchtop quoteYou're the blocker Kitchen Retrofit · $14,200 · not in AroFlo
Call the building inspector back Henderson Slab · waiting since Thursday
Follow-up Sparks Electrical quiet 11 days, usual is 9
Money at risk · 3 Keep in view · 2
Approval High
$14,200
Marble benchtop quote, waiting on your okay
Kitchen Retrofit · reply drafted · 25m ago Send reply
Variation Medium
$4,200
Structural steel caught in the engineer's email
Kitchen Retrofit · not in AroFlo · 6h ago
Info Low
Site meeting notes, 14 on the thread
Filed · nothing for you to do

Watch the inbox

Reads every thread, so nothing falls through

Rory reads every email, text and supplier thread against the job it belongs to, and sorts what actually needs you from what you're just copied on. The one that mattered stops getting buried under the hundred that didn't.

Rory suggests
1 Log the variation against Kitchen Retrofit AroFlo · Job #KR-2024 · $4,200
2 Add it to the next progress claim So it lands on an invoice, not a memory
Approve, Rory runs the plan Nothing is sent until you approve.

Log every change

Catches the change, tracks it to the invoice

A variation buried in an email gets caught the moment it lands, priced, and logged into AroFlo with the email kept as proof. Then Rory tracks it, detected, quoted, approved, invoiced, so the money can't quietly go unbilled.

Waiting on others · 5
Overdue High
Council RFI, no reply in 11 days
Usually replies in 9 · chase drafted Send reply
Waiting on Medium
$3,800
Sparks Electrical, switchboard quote
Office Fit-out · chased twice · still no price Send reply

Chase the quote

Chases every request until they reply

Every quote and approval you're waiting on, Rory tracks. When a contact goes quiet against their own usual reply time, Rory drafts the chase and keeps at it until you get an answer. The follow-up your memory can't be.

"I never approved that extra."
Window relocation, $3,000, agreed by the client on 12 Mar. Here is the thread it was agreed in.
Client email · 12 Mar RE: ensuite change

Prove the extra

Keeps the proof, so the extra sticks

Every change Rory captures carries its evidence: the email, the thread, the day it was agreed. When the client says they never approved it, you pull up the record in seconds, and the argument's over.

One Rory, two places

Talk to Rory on site.
Work from Rory in the office.

Rory is an app on your phone and your desktop, on iOS, Android and the web. On site you talk to it, hands full, one bar of signal. In the office you work from it. Whatever's agreed at the fence line is in the record by the time you're back at the desk.

HEY RoryListening

“Log a variation on Kennedy St, client moved the window, about three grand”

Variation · Kennedy St

Relocate window to west elevation. Est. $3,000.

Approve & log

Saved offline · will sync when you're back in range

On site · iOS & Android

Talk to it. Don't type.

Log a variation by voice, snap a defect, ask where a job's at, approve in one tap. Built for hands-full, one-bar-of-signal site work. Captures offline and syncs when you're back in range.

Rory · Today
Approval

Marble benchtop quote · $14,200

Kitchen Retrofit

Overdue

Council RFI, no reply 11 days

Overdue vs their usual 9

Variation

Kennedy St · $3,000

Just logged from site, by voice

In the office · Desktop

Work from it.

The full picture on the big screen. Rory has sorted the inbox, drafted the replies, and flagged what needs you. The change logged from site is already here, waiting for your okay.

What Rory enables

The same moments.
A different ending.

Nothing about your day changes. Your tools stay, your process stays. What changes is that someone's watching all of it, and the admin comes to you ready to approve.

Now

A change lands mid-thread. Catch it tonight, or build it for free.

With Rory

Flagged against the job with a dollar figure the day it lands, response drafted.

Now

The sparky gets chased when you remember on the drive home. Some never do.

With Rory

Rory spots the silence and has the chase written. You tap send.

Now

“Where's that job at?” means three phone calls and a scroll through the inbox.

With Rory

Every job, its real stage, and what's holding it. One view.

Now

A client disputes an extra. You dig through months of email hoping the proof's there.

With Rory

What was agreed, by who, and when. Pulled up in seconds.

Now

Quotes and invoices wait for the kitchen table at 9pm.

With Rory

Drafted through the day. You approve from the couch, Rory sends.

See more moments like these →
Everyone has a Rory

Every person on your team gets their own Rory

Rory isn't one shared assistant for the whole business. Each Rory plugs into one person's personal email, their calendar, the jobs on their plate. The personal admin assistant they've been needing. Two of you, two Rorys. Thirty of you, thirty Rorys.

The builder / owner

Your Rory runs the admin you don't have time for

Time you'd rather spend on the build.

  • Drafts replies from your inbox
  • Catches variations before they slip
  • Chases subbies who go quiet

The office admin / manager

Your Rory is the second pair of hands you've been asking for

The proactive work that never ends, handled.

  • Prepares invoices and progress claims
  • Sends client progress updates
  • Books inspections, tracks renewals

The project manager

Your Rory keeps every job from slipping

Multiple jobs in motion, nothing falls through.

  • Priority feed across your projects
  • Subcontractor follow-ups by job
  • Risk flagging before the day starts
See how Rory actually works →

The maths

One $5,000 variation caught. Rory pays for itself for the year.

FAQ

Questions people ask us

No. Rory plugs into the tools you're already using: AroFlo, BuildXact, Microsoft 365, Google Workspace, Xero. Nothing to migrate, no retraining.

Those are systems of record. They store your jobs, quotes, and invoices, when you remember to log them. They don't watch your inbox, chase the sparky, or notice the variation buried in a thread. That work still runs on your time and your memory. Rory is the layer that watches everything coming in and acts on it: reads the email against the job, drafts the reply, chases the silence, logs the change back into your system. They hold the record; Rory makes sure nothing slips around it.

Because a chatbot starts from a blank box every time. Rory already knows your business: your jobs, your clients, your prices, your suppliers, and how you like things done. It works inside your real inbox and tools, watching what comes in and teeing up the next step on its own. You're not copying emails into a chat window and re-explaining your business every time you need something done. That difference is what an AI administrator is.

No. Never. Rory drafts everything and waits. Nothing gets sent, updated, or logged without you tapping approve. Every action is logged, every approval is yours. If that ever changes, you'll be the one to change it.

No. Days, not months. Connect your email and tools, Rory starts building project context immediately. No data migration, no manual setup, no retraining your team. You'll see drafts the first week.

Gmail, Outlook, Google Sheets, Excel, AroFlo, Xero, and Google Drive. More integrations are added based on what our pilot builders use.

All of you, in different ways. Builders log variations and chase trades on the go. Office managers keep emails, spreadsheets, and AroFlo in sync from the desk. Directors and project leads spot blockers before they cost a day on site. Same Rory, different jobs.

A fraction of what a part-time admin costs, scaled to your team size and active projects. See pricing, or book a 15-min demo and we'll talk through what makes sense for you. No obligation.

Yes. Scoped permissions, short-lived credentials, and full audit logging, so every action Rory takes is recorded. That cuts both ways in your favour: you've always got a clean record of what was agreed and when, which is the difference between winning and losing a "he said, she said" dispute over a variation. Your data stays in your region.

Always. Email Kosta directly at kosta@folkware.com.au. No assistant, no chatbot. You'll hear back from the founder.

From the founder

There are plenty of tools for construction. You've probably got five of them. And things still slip through the cracks, because the work is fragmented across all of them and nobody's watching the lot at once.

Rory isn't another piece of construction software. It's a set of eyes on every job you're too busy to watch, for every person on your team, at a fraction of the cost.

The point of all of it: you get paid for everything you do, you look reliable doing it, and you stop bringing admin home at night.

Got a question, a worry, or a workflow we haven't thought of? Email me directly at kosta@folkware.com.au. No assistant, no chatbot, no support queue. I read every one and I write back.

Kosta
Kosta Canatselis

Kosta Canatselis, kosta@folkware.com.au

Founder of Folkware, makers of Rory

Catch every change.
Get paid for the lot.

Book a 15-min demo. We'll look at where the margin's slipping on your jobs and show you where Rory would step in, for you and every person on your team. One Rory each.

Book a 15-min demo → Just have a question? Reach out

No commitment. No sales deck. Just a conversation about your admin.